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Allied Media Projects is seeking an Accounts Payable Administrator!

Background

Allied Media Projects (AMP), created approximately 20 years ago, cultivates media for liberation. Rooted in Detroit and connected globally, AMP is a network of media makers, artists, educators, and technologists working for social justice. Through its programs, AMP envisions and attempts to model a world in which we cultivate care and joy, dismantle harmful systems, and assume responsibility for creating new and liberatory ways of being.  

AMP’s current programs include:

  • The Sponsored Projects Program which provides fiscal sponsorship, training and capacity building to people and projects aligned with AMP’s mission;
  • The Allied Media Conference, a convening of AMP’s vast network where participants celebrate, strategize and skillshare;
  • The Speakers Bureau which disseminates the skills, ideas and media of the AMP network to the wider world.

To learn about AMP, check out the following links:

Accounting @ AMP 

Allied Media Projects is committed to fostering a healthy, exciting workplace environment in which talented humans combine forces to accomplish incredible things. As we manage more and more funds for our fiscally sponsored projects, we need to grow our accounting capacity to meet this growing need. Our accounting team works with an emphasis on collaboration, creative problem solving, and excellent service to our fiscally sponsored projects. 

Role Overview

Reporting to the Accounting Manager, Accounts Payables Administrator is responsible for the day-to-day expense reviews and payables management.  The outputs of this position play a key role in ensuring that the expense side of Allied Media Projects’ financial operations is effective, efficient, and accurate.


Responsibilities

  • Receive and verify expense reports and payment requests for accuracy, reasonability, supporting documentation completeness, and funds availability to cover the expenses.
  • Coordinate payables process and facilitate payments to vendors once all approvals are collected. Route any physically printed checks or wire transfers to Finance Administrator.
  • Maintain accurate vendor records, including name or address changes, tax IDs, payment terms, and or address-related changes.
  • Periodically review the master file of vendor records and clear any duplications, errors, or omissions
  • Track employee reimbursement, “work from home,” and “professional development” stipends and record credits and pay-outs according to established procedures
  • Maintain expense payables system and its integration with Sage Intacct, which includes adding new users and training them how to use this system.
  • Respond to vendor-related payment inquiries and research as necessary. Work closely with Finance Administrator to issue payment amendments or requested stop-payment as needed.
  • Review expense transactions every month for accuracy and reconcile them against the general ledger.
  • Manage employee access and usage of credit and debit cards, including completing prepaid debit and credit card reconciliations and follow-up with cardholders that are delayed in submitting reconciliation reports.
  • Prepare and issue annual 1099 tax forms for assigned entities. Calculate and report sales tax as needed.
  • Complete sales tax exemption forms for vendors
  • Assist with audit requests as appropriate.
  • Other related duties as assigned.

Qualifications

Need to have…

  • Knowledge of generally accepted accounting principles (GAAP) and generally accepted auditing standards (GAAS) is a plus.
  • Excellent verbal and written communication skills.
  • Intermediate to advanced user experience with Microsoft Excel and an ability to easily learn new databases and systems.
  • Ability to work independently and in a fast-paced environment.
  • Ability to anticipate work needs and interact professionally with customers.
  • Excellent organizational skills and attention to detail.
  • Must maintain a high degree of professionalism, discretion, and confidentiality at all times.
  • High school diploma or equivalent required.
  • At least two years of experience in a similar role in a mid-size nonprofit is required.

Nice to have…

  • Associate or Bachelors’ Degree in Accounting preferred.

Job Details and How to Apply

This role’s salary range is $50,000K-$60,000K and includes a competitive benefits package including: employer sponsored Medical, Vision, Dental, FSA, and retirement matching. It is a full-time position, based in Detroit. During the COVID-19 pandemic, this job will operate in a remote capacity. 

The ideal start date for this role is June 1, 2022.

To apply:

Please send the following to Christian.Horne@insightglobal.com with the subject line “Last Name, First Initial – AMP Accounts Payable Administrator”

  • Cover Letter
    • Please include an answer to the question: “What unique skill(s) or asset will you be bringing to AMP and our accounting team?”
  • A resume/CV

Application will be received on a rolling basis until the position is filled.

Allied Media Projects is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, gender, gender identity, gender expression, age, ethnicity, national origin, immigration status, sexual orientation, religion, HIV serostatus, disability, height, weight, veteran status or marital status.